Malaysian citizen planning to visit Europe in 2025, one of the most essential steps you need to take is applying for a Schengen visa from Malaysia. This visa allows you to travel to 27 European countries in the Schengen Area without needing separate visas for each nation. Not all Schengen countries process visa applications with the same ease or approval rate.
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This guide not only explains the full process of applying for a Schengen visa from Malaysia but also highlights the easiest countries to apply to, those with high approval rates, and practical tips to ensure a smooth application experience. Traveling for leisure, business, or family visits, the information below will help you make informed decisions.
What Is a Schengen Visa and Why Malaysians Need It
A Schengen visa is a short-term visa that allows non-European citizens, including Malaysians, to travel within the Schengen Area for up to 90 days within a 180-day period. The Schengen Area comprises 27 European countries that have abolished passport control at their mutual borders.
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For Malaysians, although short stays of up to 90 days were visa-free in the past, recent updates and extended stays now require formal approval through a visa. Moreover, for those traveling for reasons beyond tourism—such as business conferences, cultural events, or family reunions—a valid Schengen visa is mandatory.
This visa not only acts as a legal travel authorization but also ensures that your entry and stay in Europe are recognized and protected under EU immigration law. It also simplifies multi-country travel, which means you don’t need a separate visa for each nation you visit, provided you enter through or spend the most time in your main destination country.
General Schengen Visa Requirements for Malaysian Citizens
Process of obtaining a Schengen visa from Malaysia involves fulfilling specific documentation and financial requirements set by each Schengen country. However, most countries follow a standard list of requirements that applicants must meet.
Malaysians need to ensure their passport is valid for at least three months beyond the intended departure date from the Schengen Area and must include at least two blank pages for visa stamps. They should also prepare two recent passport-sized photos that meet Schengen biometric standards.
Applicants are expected to provide confirmed round-trip flight reservations, a detailed travel itinerary, proof of accommodation (such as hotel bookings or invitation letters), and a comprehensive travel insurance policy that covers up to €30,000 in medical expenses and repatriation.
Additionally, they must submit proof of financial means, usually in the form of bank statements from the past 3 to 6 months, and supporting documents such as employment verification letters, payslips, or student ID cards.
A signed cover letter explaining the purpose of the trip, the countries to be visited, and the intended length of stay can significantly strengthen your application. It’s important that all documents are current, verifiable, and translated into English (or the embassy’s official language) if necessary.
Top 5 Easiest Schengen Countries to Apply From Malaysia
Visa approval experiences can differ widely depending on the country you apply through. Some Schengen embassies are known for their strict procedures, while others are more applicant-friendly and efficient.
Here are five Schengen countries with a reputation for easier approval and smoother processing for Malaysian applicants:
1. Lithuania
Lithuania is consistently ranked among the top Schengen countries with the highest visa approval rates, often exceeding 98%. The Lithuanian Embassy processes fewer applications than larger European nations, which leads to more personalized attention and faster feedback. Malaysians find the requirements here relatively straightforward and the staff cooperative and responsive.
2. Estonia
Estonia, another Baltic nation, is both modern and travel-friendly. The Estonian consulate offers a well-organized system for Malaysian applicants, and their online appointment booking and document submission procedures are seamless. Estonia also has a reputation for processing first-time traveler applications with a practical approach.
3. Latvia
Latvia has one of the most applicant-friendly visa procedures for Malaysians. It offers simple documentation guidelines and faster processing compared to Western European embassies. Latvian authorities are usually efficient in their response time, and travelers have reported receiving their approved visas within just 7 to 10 working days.
4. Finland
The Finnish Embassy in Malaysia is praised for its transparency and efficiency. While the requirements are standard, their processing time is relatively short, and communication is prompt. Finnish consular staff are known to be helpful in guiding applicants, especially those with little travel history.
5. Czech Republic
The Czech Republic has made visa applications smoother in recent years by offering quicker appointments, simplified documentation requirements, and a clear visa checklist. Malaysians who apply here often receive decisions in under two weeks, provided all documents are complete.
Why These Countries Are Easier to Get Visa Approvals From
These countries are considered easier for Malaysians not just because of higher approval rates, but also due to several operational and diplomatic factors. First, they handle fewer applications compared to popular countries like France or Germany, which allows their consular staff to give each file more attention.
Secondly, their criteria for financial means, travel history, or insurance are not as rigid. Unlike larger embassies that sometimes reject applicants on minor technicalities, these countries often provide applicants the chance to fix errors or submit missing documents before outright denial.
In addition, many of these embassies focus on boosting tourism from Southeast Asia, so they view Malaysian travelers as valuable guests rather than potential over-stayers. This diplomatic openness has created a favorable environment for Malaysians to secure their Schengen visas smoothly.
Step-by-Step Guide to Applying for a Schengen Visa from Malaysia
Application process for a Schengen visa from Malaysia typically begins with selecting the country where you plan to spend the most time or where your trip begins. From there, you must follow the embassy or VFS Global’s instructions carefully.
Step 1: Choose Your Main Destination Country
If you’re visiting multiple countries in Europe, apply through the embassy of the country where you will spend the longest duration. If the duration is equal, apply through the country of first entry.
Step 2: Book an Appointment Online
You must book your appointment via the official embassy website or through VFS Global. During peak seasons (April to September), appointment slots fill up quickly, so it’s recommended to book at least 4–6 weeks in advance.
Step 3: Prepare All Required Documents
Refer to the embassy-specific checklist. Make sure you bring both the original and photocopies of all required documents, and organize them neatly in the required order.
Step 4: Attend the Appointment
You will need to submit your biometric data (fingerprints and photo), hand in your documents, and answer basic questions about your travel plans. Dress neatly and answer truthfully to avoid suspicion.
Step 5: Pay the Visa Fee
The standard fee for adults is €80, which must be paid in the local currency (Malaysian Ringgit) at the visa center or embassy. Children aged 6–12 are charged €40, while children under 6 are exempt.
Step 6: Wait for Processing
Visa processing usually takes 7 to 15 working days. However, this could be extended during busy travel seasons. Track your application status via the VFS portal or wait for an SMS notification.
Step 7: Collect Your Passport
Once approved, you can collect your passport in person or have it delivered by courier. Make sure to check the visa for correctness—entry dates, number of entries, and name spellings.
List of Required Documents for Malaysian Applicants
Here’s a detailed list of essential documents you need to prepare when applying for a Schengen visa from Malaysia:
- Visa application form (completed and signed)
- Two recent passport-sized photos
- Valid Malaysian passport (minimum 3 months validity after return date)
- Flight reservation (round-trip tickets or booking confirmation)
- Proof of accommodation (hotel bookings, Airbnb confirmation, or invitation letter)
- Travel medical insurance (minimum €30,000 coverage in all Schengen countries)
- Proof of financial means (bank statements, payslips, or savings account)
- Employment or student verification letter
- Cover letter (clearly explaining purpose, travel dates, and itinerary)
- Copy of previous visas (if applicable)
Schengen Visa Fees & Processing Time in Malaysia (2025 Update)
As of 2025, the fees for Schengen visa applications from Malaysia remain consistent across embassies:
- Adults (age 12 and above): €80 (~RM410)
- Children (6–12 years): €40 (~RM205)
- Children under 6 years: Free
Processing times vary by embassy and season. On average:
- Standard processing takes 7–15 working days
- During peak season, it can take up to 30 days
- Express or priority processing is offered by some countries for an additional fee
It is strongly advised not to book any non-refundable flights or accommodations until the visa is granted.
Tips to Get Your Schengen Visa Approved Fast
Applying for a Schengen visa from Malaysia doesn’t have to be stressful. By taking a strategic and well-prepared approach, you can increase your chances of quick approval and minimize the risk of rejection. Below are proven tips, with detailed explanations, to help you succeed in your visa application process:
Submit a Complete and Well-Organized Application
Ensure every required document—passport, itinerary, proof of funds, insurance, and accommodation—is included and neatly arranged. Missing or disorganized paperwork is a common reason for rejection. Use the checklist from the embassy or VFS and double-check everything before submission.
Apply Early – At Least 4 to 6 Weeks in Advance
Avoid last-minute stress by booking your appointment and submitting documents several weeks before your departure. This allows time to correct any issues or delays, especially during peak travel seasons.
Get Valid Travel Insurance That Meets Schengen Rules
Your insurance must cover at least €30,000 and be valid across all Schengen countries for the full trip duration. Only use embassy-approved providers and include the official certificate with your application.
Write a Clear and Detailed Cover Letter
Explain your travel plans, entry and exit dates, purpose of the trip, and daily itinerary. Include who is sponsoring the trip and how you’ll support yourself financially. A personalized letter shows seriousness and builds credibility.
Use Only Genuine, Verifiable Documents
All bookings, bank statements, and employment letters must be real and up-to-date. Embassies often verify accommodation and employer details—fake or unclear documents can lead to immediate rejection or blacklisting.
Choose High-Approval Countries for First-Time Applicants
Countries like Lithuania, Estonia, and Finland have high approval rates and simpler processes. First-time travelers are advised to apply through these for better chances, especially if they lack a strong travel history.
Common Mistakes Malaysians Should Avoid During Application
Many applicants are rejected due to easily avoidable mistakes. Here’s what you should steer clear of:
- Incomplete documentation, such as missing flight or hotel bookings
- Fake or unverifiable bank statements or proof of funds
- Unclear or overly vague travel itineraries
- Applying through the wrong country in multi-country trips
- Inconsistent information between documents and the application form
Always review your full application twice before submitting, and cross-check embassy guidelines for the latest requirements.
Where to Submit Your Application: VFS Global & Embassy Locations in Malaysia
Most Schengen embassies in Malaysia outsource their visa application processes to VFS Global, which operates in Kuala Lumpur and other key cities.
Popular embassies using VFS:
- France
- Germany
- Italy
- Netherlands
- Spain
Some embassies like Finland and Czech Republic still accept direct appointments, especially for long-term visas.
Visit the VFS Global Malaysia website to book your slot, download document checklists, and track your application.
FAQs
1. Do Malaysians need a Schengen visa to visit Europe?
Yes. While Malaysians were previously exempt for short stays, current regulations in 2025 require a Schengen visa for non-EU citizens planning to stay in the Schengen Area for up to 90 days within a 180-day period, especially for tourism, business, study, or family visits.
2. Which Schengen country should I apply to if I plan to visit multiple countries?
You should apply to the country where you will spend the most number of days. If the duration is equal in multiple countries, apply to the country of first entry into the Schengen Zone.
3. How early should I apply for a Schengen visa from Malaysia?
It is best to apply at least 4 to 6 weeks before your planned departure. The earliest you can apply is 6 months in advance, and the latest is 15 calendar days before your trip. Early applications help avoid delays, especially during peak seasons.
4. How much bank balance is required for a Schengen visa application?
While there’s no fixed rule, a good guideline is to show at least RM10,000 to RM15,000 for a short trip of 10 to 14 days. You must demonstrate you can cover flights, accommodation, meals, transport, and emergency costs while in Europe.
5. Can I apply for a Schengen visa without travel history?
Yes. Many Malaysians are approved even without prior international travel, especially if they apply to countries like Lithuania, Estonia, or Finland, which are known for high approval rates. Just ensure your documentation is strong and complete.
6. How long does it take to process a Schengen visa in Malaysia?
Visa processing usually takes 7 to 15 working days, depending on the country and season. However, during busy periods, it may take up to 30 days. You can track your application online if submitted via VFS Global.
7. Is travel insurance mandatory for a Schengen visa?
Yes, travel insurance is a mandatory requirement. It must provide minimum coverage of €30,000, be valid in all Schengen countries, and cover medical emergencies and repatriation. Embassy-approved insurers like AIG, Allianz, or Tune Protect are recommended.
8. Can I travel to multiple Schengen countries with one visa?
Yes. Once issued, a Schengen visa allows travel to all 27 member countries within the validity period, as long as your itinerary matches the visa conditions (i.e., main destination or first point of entry).
9. What are common reasons for Schengen visa rejection in Malaysia?
Common reasons include incomplete documentation, insufficient financial proof, unclear travel purpose, fake or unverifiable documents, and lack of ties to Malaysia (e.g., no job, property, or family). Always submit honest, clear, and verifiable information.
10. Can I reapply if my Schengen visa is rejected?
Yes. You can reapply anytime, but it’s important to address the reasons for the initial rejection. Review your application, correct any mistakes, and include stronger documentation. You may also appeal the decision, depending on the embassy’s process.
